Guidelines on the Electronic Submission of Reportorial Requirements of Digital Banks

The Bangko Sentral ng Pilipinas (“BSP”) issued Memorandum No. M-2023-006 on 10 March 2023 which provides guidelines on the electronic submission of reportorial requirements applicable to Digital Banks (“DGBs”). DGBs are required to observe the following guidelines for the reporting period beginning end-February 2023:

1. The prescribed Data Entry Template (“DET”), corresponding control proof list (“CP”), certification form, and other BSP relevant documents pertinent to the covered reports may be downloaded from www.bsp.gov.ph/SES/reporting_templates or requested from the BSP-Department of Supervisory Analytics (“DSA”) through DSAReports@bsp.gov.ph, using the prescribed format for the subject, [REQUEST] <NAME OF REPORT> Template.

2. The prescribed DET or database file, as the case may be, together with the corresponding certification form and/or scanned CP in Portable Document Format (“PDF”) duly certified and signed by the authorized official of the reporting DGB shall be transmitted electronically through the BSP Financial Institution Portal (“FIP”) or to the prescribed e-mail address within the prescribed deadline.

3. Hard copy submissions shall not be accepted. DGBs that are unable to transmit electronically may submit the report and the corresponding scanned CP saved in any portable storage device (e.g., USB flash drive) through messenger or postal services within the prescribed deadline addressed to:

The Department Head

Department of Supervisory Analytics (DSA)

Bangko Sentral ng Pilipinas

11^th Floor, Multi-Storey Building

BSP Complex, A. Mabini Street

Malate, Manila 1004

Submission through this mode shall be resorted to only in cases of business disruptions affecting the connectivity between the BSP and the BSP-supervised financial institution.

4. A DGB can officially register a maximum of 4 e-mail addresses to be used for submission of reports via e-mail. One of the said 4 e-mail addresses should belong to the Compliance Officer. Each officially designated e-mail address must be registered to only 1 official. In no case shall there be 2 or more registered officials for a single registered e-mail address.

5. The scanned copy of the signed Registration Form in PDF and its corresponding Excel file shall be electronically transmitted, to the prescribed e-mail address, as follows:

   File Name and Format	E-mail Address
   ReportRF.xls	dsa-reportrf@bsp.com.gov.ph
   ReportRF.pdf

6. Among the officially registered e-mail address/es of authorized officers of the bank, a maximum of 3 e-mail addresses for DGBs shall be allowed to access the BSP FIP, 1 of which should belong to the Compliance Officer. The said accounts must register for Two Factor Authentication (“2FA”) following the User Guide for 2FA registration, attached as Annex B to Memorandum No. M-2020-073 dated 25 September 2020.

7. Only electronic submissions originating from officially registered e-mail address/es of the DGBs shall be recognized and accepted by the DSA. The same registered e-mail address/es shall be used by the DSA in electronically acknowledging the submitted reports and transmitting the corresponding validation results.

For a comprehensive list of covered reports for electronic submission, reference may be made to this link. The mode of submission for each covered report, the prescribed file name and file format as well as the required standard format for the subject line of the e-mail transmissions are also provided.

Lastly, the BSP highlighted that any report submissions that do not conform to the above prescribed procedures shall be considered unsubmitted. Thus, only the DETs or database file structures and other prescribed files by the BSP shall be accepted as compliant with the existing reportorial requirements, subject to validation and applicable penalties for late and/or erroneous reporting.